Know who paid, what you spent, and which leases end soon.

A simple rent & expense tracker for DIY landlords with 1–10 units. Excel or Google Sheets. No subscription.

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What's inside

Rent Ledger + Rent Roll

Log payments with dropdowns; see collected vs expected rent per unit each month.

Expenses + Annual Summary

15 common rental categories, net income and a chart ready for your tax preparer.

Lease & repair tracking

"Renew soon" alerts 60 days out and a maintenance log with days open.

Move-in / move-out checklist

Printable room-by-room condition report with deposit itemization and signatures.

Pricing: one-time, yours to keep

Small Landlord Kit

$15

  • Landlord Rent & Expense Tracker (.xlsx, blank + filled sample)
  • Move-In / Move-Out Inspection Checklist (PDF)
  • Quick-Start Guide (PDF)
  • Both PDFs in US Letter + A4; README and license

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Rental Deal Analyzer

$15

  • .xlsx, BLANK + filled SAMPLE with 5 fictional deals
  • Compare up to 5 properties: P&I, NOI, cash flow, cap rate, cash-on-cash, DSCR, 1% rule, verdict vs your targets
  • Analyzer Quick-Start Guide (PDF, US Letter + A4)
  • README and personal-use license

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Small Landlord Kit PRO

$24

  • Everything in the Small Landlord Kit
  • 5 more printable forms (6 in total with the inspection checklist): Rent Receipts, Late Rent Notice (friendly reminder, not a pay-or-quit notice), Lease Renewal Offer, Tenant Screening Checklist, Maintenance Request Form
  • All PDFs in US Letter + A4; README and license

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Landlord Complete Bundle

$34

  • Small Landlord Kit PRO + Rental Deal Analyzer
  • Tracker, analyzer, 6 printable forms and the Move-Out Deposit Deduction Checklist
  • Quick-Start Guide and Analyzer Quick-Start Guide
  • All PDFs in US Letter + A4; README and license

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Instant digital download (one ZIP per product). Works in Excel 2016+ / Microsoft 365 and Google Sheets. No macros, no subscription. Because these are digital downloads, all sales are final, but if a file won't open or something doesn't work as described, email haydenmcguire@mail.grokbot.com and we'll help fix it or send a corrected file. Templates and record-keeping tools only, not legal, tax or investment advice; rules vary by state.

Free: Move-Out Deposit Deduction Checklist

A one-page checklist covering the move-out inspection, documenting deductions, and returning the deposit on time. It's free on our Gumroad store.

Get the free checklist

$0 or pay what you want on Gumroad. Gumroad asks for your email to deliver the PDF. See all products.

FAQ

Does it work on Mac? Yes, in Excel for Mac or Google Sheets in any browser.

Is this tax advice? No. It's a record-keeping tool. Confirm tax treatment with a professional.

How many units? Up to 10 units, 2,000 ledger rows and 2,000 expense rows per file.

How to keep a rent ledger · Rent receipt template · Rent roll template · Move-in/out inspection guide · Rental expense categories · Rent increase letter · Tenant screening checklist · Security deposit deductions · Late rent notice · Lease renewal offer · Rental maintenance log · Maintenance request form · The 1% rule · Cap rate vs. cash-on-cash · DSCR for rental property · Rental property cash flow